by Barry Dysert
(last updated October 13, 2014)
There are four libraries that come with Windows: Documents, Music, Pictures, and Videos. You can also create your own libraries as well as add more folders to the default ones. The following figure (See Figure 1.) shows Windows Explorer as it is displaying my available libraries:
Figure 1. Available libraries.
I have seven libraries (the default four plus three that I created). Let's say that I want to create a new library that will contain folders of meeting notes. You might think you can simply click the "New Library" button in the above figure. If you do this, a new library will indeed be created, but you'll then need to add locations (folders) to it in a separate step. If you create the library using the "New Library" button, you immediately type in the library's name and press Enter.
You must then navigate to the folder that you want to include in the library, right-click the folder, select Include in library from the Context menu, and then select which library in which you want to include this folder. (See Figure 2.)
Figure 2. Adding a location to an existing library.
If you don't do things in this way and in this order, e.g., by clicking the "Include Folder" button after you've selected your newly created library you'll get an error message stating that the location is not available. The following two figures illustrate this scenario. (See Figure 3.) (See Figure 4.)
Figure 4. Error message when trying to add folders to a newly created library.
Figure 3. Incorrectly trying to add a location to an existing library.
So instead of trying to create a library this way, navigate to the folder containing the meeting notes, right-click the folder, and select Include in library | Create New Library from the context menu. The "Meetings" library is created and my new folder is automatically added to it—all in one step. (See Figure 5.)
Figure 5. Creating a new library.
The new Meetings library is shown in the following screen shot. (See Figure 6.)
Figure 6. Available libraries with the Meetings library selected.
Regardless of how you originally create a library, if you want to add a folder to an existing library, right-click the folder you want to insert into the library and then select the existing library name from the context menu.
This tip (11990) applies to Windows 7.
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