Changing User Permissions for a File

by Barry Dysert
(last updated November 25, 2019)

In Windows, every file has an associated security profile that determines who is allowed access to the file, and what kind of access (e.g., read or write) a user is entitled to. If you are an administrator or have Control access to the file, you can change the file's permissions, thereby allowing or denying certain types of access to the file.

To see a file's permissions, right-click on the file and choose Properties. Windows displays the Properties dialog box, in which you should display the Security tab. (See Figure 1.)

Figure 1. Permissions of

This particular screen shot shows that for user "Test", they have Read & execute, List Folder Contents, and Read access to the file "a.xlsx". To deny that user access to "a.xlsx", click the Edit button, and again select user Test. You then have the option to change the permissions. (See Figure 2.)

Figure 2. Editing permissions of

Using the controls in the Permissions dialog box you can modify what the selected user or group can do with the file. For instance, if you want to stop the Test user from opening the a.xlsx file, all you need to do is click the checkboxes in the Deny column for both Read & Execute and Read. When you apply the changes, any subsequent attempts by the Test user to open the file result in an error message. (See Figure 3.)

Figure 3. User Test's denial of access to

 This tip (5827) applies to Windows 7, 8, and 10.

Author Bio

Barry Dysert

Barry has been a computer professional for over 35 years, working in different positions such as technical team leader, project manager, and software developer. He is currently a software engineer with an emphasis on developing custom applications under Microsoft Windows. When not working with Windows or writing Tips, Barry is an amateur writer. His first non-fiction book is titled "A Chronological Commentary of Revelation." ...

MORE FROM BARRY

Introduction to Regular Expressions

Regular expressions are usually the domain of computer programmers. There are times, though, when an end-user might find ...

Discover More

Understanding User Account Control

User Account Control is a security mechanism that defends against malware or accidents from making system-level changes ...

Discover More

Assigning a Shortcut Key to a Desktop Shortcut

Reducing the transitions between the keyboard and the mouse is a practice that can improve efficiency. Toward that end, ...

Discover More
More WindowsTips

Adding File Types to the Search Index

You can fine-tune Indexed Searches by adding file types to the search index. This tip tells you how.

Discover More

Copying Data with Robocopy

Robocopy is a robust file copy utility built into Windows. If you have a lot of file management to do that can't easily ...

Discover More

Understanding Robocopy

Robocopy is a robust file copy utility built into Windows. If you have a lot of file management to do that can't easily ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WindowsTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is one more than 7?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WindowsTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.