Using Toggle Keys

Written by Callie Jordan (last updated December 16, 2019)


How many times have you typed a password only to have it fail when you're sure you've typed it correctly? Or noticed strange behavior when you're trying to enter numbers? Especially on smaller keyboards, it's easy to inadvertently hit the Caps Lock or Num Lock keys.

Windows has an accessibility feature that can alert you whenever you press the Caps Lock, Num Lock or Scroll Lock keys. It's called Toggle Keys.

If you're not watching the moNITOR WHILE YOU'RE TYPING, YOU CAN ACCIDENTALLY TURN ON CAPS LOCK. But with Toggle Keys enabled, an audible beep alerts you whenever you toggle Caps Lock (or Num Lock or Scroll Lock) on or off.

To turn Toggle Keys on, start by going to Start | Control Panel | Ease of Access Center. (Windows 7) or type "Control Panel" (without the quotes) in the Search bar and click on the Ease of Access Center link and then click the Ease of Access Center link (yes, there are two Ease of Access Center links) if you are using Windows 10. (See Figure 1.)

Figure 1. The Ease of Access Center.

Click the Make the Keyboard Easier to Use link. Windows displays some options for easier use of the keyboard. Locate the Turn on Toggle Keys option. (See Figure 2.)

Figure 2. Turning on Toggle Keys.

To enable Toggle Keys, make sure the checkbox next to "Turn on Toggle Keys" is selected and then click on Apply or OK. Immediately Windows plays an alert sound whenever you press the Caps Lock, Num Lock or Scroll Lock keys.

If you later want to turn off Toggle Keys, just return to the dialog box and uncheck the checkbox.

 This tip (6167) applies to Windows 7 and 10.

Author Bio

Callie Jordan

Callie Jordan came into computers by way of secretarial work with typewriters. She has been teaching computer classes for the past 20 years, specializing in total beginners. She tells her students that she's not a techie-type, just a user. She has classes ranging from ?this is a mouse? to workshops on specifics of MS Office programs, like mail merge. ...

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What is 5 - 0?

2023-03-11 13:50:35

Ron S

Jim B:
I'm old school. I got tired of the vagries of Copy Paste so long ago I simply got into the habit of manually applying desired styles after pasting text.

If the source text has limited formatting, the I usually use Paste Special > Text only via <CTL><Alt><V>, up arrow twice to pick text only. Then apply desired styles

If the formatting is complex, then I simply paste the content with existing formatting, again, then apply desired formatting. This does leave "orphan" styles to be cleaned up. I'm willing to deal with that nuisance periodically.

Note: there is a new (currently beta test) shortcut coming to 365
Microsoft Word Finally Has a “Paste as Plain Text” Shortcut- <CTL><SHF><V> - 365 beta
Corbin Davenport Mar 9, 2023
Microsoft Word has some keyboard shortcuts that don’t make much sense anymore, especially when it comes to pasting as plain text (as opposed to a regular paste). Microsoft is hoping to fix that with a Word update in the works.
Most desktop applications have settled on Ctrl+V for pasting and Ctrl+Shift+V for pasting as plain text only but Word functions differently right now. The normal paste shortcut works as expected, but pasting without formatting removed required opening the Paste Special menu, which takes more time.

2023-03-11 12:04:03

Jim Bond

Thank you for this explanation, but I really cannot get my head around this feature.

However I set the default paste options, I cannot emulate the fourth option in the Paste drop-down list for Keep Text Only. (This is important to me as do not want to copy the style or formatting from the source document.)

Altering the advanced options in the "set default paste" would seem to allow me to do this, but simply do not. (I am using Word 365)

Again, thank you for this, and so many other tips.

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