Understanding Indexed Search

Written by Barry Dysert (last updated August 7, 2017)

There are basically two kinds of searches that can be performed in Windows. There's the "Windows Search," where you type a string into Windows Explorer's search box (File Explorer in Windows 10) and it finds the documents in that folder containing your search string.

Then there's the "Indexed Search" which uses the search box on the Start menu to search for the names of files themselves. This tip introduces you to the Indexed Search. (By the way, the terms "Windows Search" and "Indexed Search" aren't official Microsoft terms—I just use them as a convenient way to distinguish the two types of searches.)

The Indexed Search, as the name implies, uses an index to point to files so that when you search for a file that's in the index, it is very fast. You invoke the search by either clicking the Start button or by pressing the Windows key. You can then immediately start typing, and the characters you type will be echoed at the bottom of the Start menu, which is the Search box.

The key to using the index optimally is to strike a balance between having a large enough index that it will contain the files you're likely to look for, while keeping the index small enough so that going through a huge index doesn't require a long time. Modifying the index is covered under separate tips.

 This tip (12884) applies to Windows 7 and 10.

Author Bio

Barry Dysert

Barry has been a computer professional for over 35 years, working in different positions such as technical team leader, project manager, and software developer. He is currently a software engineer with an emphasis on developing custom applications under Microsoft Windows. When not working with Windows or writing Tips, Barry is an amateur writer. His first non-fiction book is titled "A Chronological Commentary of Revelation." ...

MORE FROM BARRY

Understanding User Account Control

User Account Control is a security mechanism that defends against malware or accidents from making system-level changes ...

Discover More

Removing a Desktop Gadget

Gadgets can be fun and/or useful. If you want to free up a little desktop real estate, though, this tip tells you how to ...

Discover More

Using Offline Files

If you need access to files on a network but aren't always on the network, you may find that the offline files feature of ...

Discover More
More WindowsTips

Copying Files or Folders

A common operation within Windows is to copy files and folders from one location to another. Here are the two major ways ...

Discover More

Displaying Details about a Graphics File

Graphics files have additional attributes that other files don't have. This tip describes how you can display these ...

Discover More

Saving a Windows Search

Windows has a built-in search utility that allows you to search for strings inside of files. You can even save your ...

Discover More
Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 2 - 0?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


Newest Tips