Creating and Using Compressed Folders

by Barry Dysert
(last updated March 30, 2015)

1

Windows has the ability to automatically deal with compressed files and folders. The idea of using compression is to reduce the size of files, thereby freeing up disk space. Though there is a slight performance degradation when compressing and uncompressing files, if you're low on disk space and can free up a lot of it, compression is a useful strategy.

You can create a compressed folder through Windows Explorer (Windows 7) or File Explorer (Windows 8). Navigate to the place where you want to create your compressed folder, right-click an empty area in Explorer's right pane, and select New | Compressed (Zipped) Folder from the resulting Context menu. (See Figure 1.)

Figure 1. Creating a compressed folder.

This creates the compressed folder with the default name selected. Begin typing the name you want to assign to the folder and press Enter. Now you can copy or move files into that folder, and Windows will automatically compress whatever you put in there. (Obviously, if your goal is to free up disk space you'll want to move large files into the compressed folder as opposed to copying files.) Naturally, if you move a file out of a compressed folder, Windows will automatically uncompress the file when it is put in its new location.

If you have a group of files that you want to place into a new compressed folder, a great way to do it is to select all the files in Explorer, then right click on those files. One of the options is Send To, and you can select Compressed (Zipped) Folder from the available options. The result is that Explorer creates a new compressed folder that uses the same root name as the file on which you right-clicked.

One thing to note about files in a compressed folder: What you can do with these files is somewhat limited. For example, you can't do an edit, open with, or rename on these file while they're in the folder. Moving files to compressed folders is in that regard akin to having a compressed online archive.

 This tip (12387) applies to Windows 7 and 8.

Author Bio

Barry Dysert

Barry has been a computer professional for over 30 years, working in different positions such as technical team leader, project manager, and software developer.  He is currently a senior software engineer with an emphasis on developing custom applications under Microsoft Windows. ...

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What is one more than 5?

2015-04-05 10:30:08

Maarten Daams

If your files are on a hard drive running Windows XP or higher, they probably use the NTFS file system, which offers compression natively. To compress one file, or several:
Select the file, and right-click
Select Properties, CLick
In the General tab, click the Advanced button
Check the box Compress contents to save disk space.
Click OK several times to confirm.
Folder go pretty much the same way (you may get a question whether you also want to compress subfolders)
There's an option somewhere in Windows that shows the compressed files and folders differently (folder names and file names in purple instead of black text)


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