Changing Your Printer Settings

Written by Allen Wyatt (last updated February 11, 2019)

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Depending on the characteristics and capabilities of your printer, you may be able to customize a variety of settings. For instance, you may be able to control how it prints graphics or handles paper when printing. To customize your printer settings, follow these steps if you are using Windows 8 or Windows 10:

  1. Display the Control Panel.
  2. Click the View Devices and Printers under the Hardware and Sound heading. You may have to scroll down a bit to find the Printers section. (See Figure 1.)
  3. Figure 1. The Devices and Printers screen.

  4. Right-click on the printer whose settings you want to change. Windows displays a context menu.
  5. Choose Printer Properties from the Context menu. (You may see two Properties choices in the Context menu; make sure you choose Printer Properties.) Windows displays the Properties dialog box for the printer. (See Figure 2.)
  6. Figure 2. The Properties dialog box for a printer.

  7. Use the tabs and controls within the dialog box to specify the settings you want your printer to use. (The tabs and controls available in the dialog box will vary depending on your printer make and model.)
  8. Close the dialog boxes opened by following these steps.

If you are using Windows 7, the steps are a bit different, primarily in how you get to the printer drivers on the system:

  1. Click Start and then click Devices and Printers. Windows 7 displays the Devices and Printers screen. Note that the current default printer has a green circle next to it that contains a check mark.
  2. Right-click on the printer whose settings you want to change. Windows 7 displays a Context menu.
  3. Choose Printer Properties from the Context menu. (You may see two Properties choices in the Context menu; make sure you choose Printer Properties.) Windows 7 displays the Properties dialog box for the printer.
  4. Use the tabs and controls within the dialog box to specify the settings you want your printer to use. (The tabs and controls available in the dialog box will vary depending on your printer make and model.)
  5. Click OK.

 This tip (10722) applies to Windows 7, 8, and 10.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

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What is 3 + 5?

2019-02-11 10:48:17

Henry Noble

@CADDcliff
You can create multiple printer definitions for the same physical hardware. Go through the add-a-printer dialog, select to add with manual settings, keep the existing printer driver, then be sure to give the new printer a new name. For example, you might have "Plot-color", "Plot-B&W", and "Plot-color-duplex".
When it comes time to print, you'll need to specify the appropriate printer for the page, or range of pages, to be printed. If the need is frequent and the pattern consistent, you could create a printing macro that goes through the steps for you, then assign the macro to a button on the toolbar.


2019-02-11 09:50:21

CADDcliff

Thanks for this tip. I was wondering if you could explain how to set up multiple copies of the same printer, each with a different set of unique settings. I would like to have a "printer" that would default to color printing of only page 1, and another copy of the same printer that would default to 2-sided printing, and another copy of the same printer that would be my "default" printer with my preferred settings like you described above. Thank you.


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